Re-budgeting

Re-budgeting within awarded budget line items is usually possible, however, the sponsoring agencies have different restrictions on deviations from the approved budget. When re-budgeting requires approval by the sponsoring agencies, a formal written request with accompanying justification must be made and processed through OSP. However, many awards allow these changes to occur at the discretion of the PI. In these cases, the re-budgeting section of the IPAS must be completed and sent to the assigned RFS staff. This form should be completed if you are re-budgeting more than 25% of any budget category. Less than 25% does not need prior approval.

The terms and conditions of the award agreement should specify any budgetary restrictions imposed by a particular sponsor. If the terms and conditions for re-budgeting are not addressed or are unclear in the award agreement the PI/PD should consult RFS for clarification and direction.

Change of PI/PD

Circumstances may on occasion warrant the designation of a new PI/PD. A sponsor must be advised, and permission obtained, before a new PI/PD may be designated. If the PI/PD finds it necessary to nominate someone, such requests must bear the signed endorsement of the Department Chairperson and the Dean. If the request is made by the Department Chairperson, it must be endorsed by the Dean. (If the PI/PD is the Dean, the request should bear the endorsement of the next higher authority). A request to a sponsoring agency for designation of a new PI/PD will normally state the reasons for such change and will include the curriculum vita of the PI/PD-designate. Such requests must be submitted to OSP for institutional endorsement, before forwarding to the sponsor.

Transfer of Contract or Grant

Transfer to another institution: A PI/PD who is transferring to another institution may wish to continue his or her sponsored projects at the new institution. Steps may be initiated to transfer the grant or contract only upon concurrence of the Department Chairperson and the Dean. There may be instances in which the University elects to retain the projects and nominate an alternate PI/PD. Permission must be obtained from the sponsoring agency for such transfers (transfers are by no means automatically granted by all sponsors). Arrangements must proceed through OSP.

Transfer from another institution: A faculty member coming from another institution who will be appointed to Georgia State University may have a sponsored project which he or she wishes to transfer here. Such transfer requires the home institution's approval in addition to the approval of the sponsoring agency. A new proposal (or the revised original) with new budgetary information must then be processed at Georgia State University through the normal routing and approval cycle, prior to submission to the sponsoring agency.

Questions? Contact OSP