Funds can not be expended past the project end date. However, if additional time is needed to accomplish the projects' objectives with no additional funds, a project may be eligible for a no-cost extension. A no-cost extension allows funds to be expended past the original project end date and extends the date that final programmatic and financial reports are due. All requests for no-costs extensions must be approved prior to the expiration of the grant. Under the terms and conditions of many federal awards, the University has the option of extending the project for a period of up to 12 months without having to contact the sponsor for permission. For these grants, PIs should complete the appropriate sections of the IPAS, obtain the appropriate signatures, and submit the request to their OSP officer.
For those grants that require agency approval, a PI should prepare a separate written request an includes a justification for the extension that relates to the completion of the objectives of the award, NOT that funds are remaining. These requests must be routed to OSP using the IPAS. Please note that requests to agencies generally take one-to two months to process and approve. Therefore, we suggest such requests should be submitted three months before the expiration of the grant in order to have the approved extension prior to the original expiration date.
PIs should consult with OSP early in the last year of funding to determine if their award is eligible for a no-cost extension and, if so, if agency approval is required.
Questions? Contact OSP